Tutorial · People and groups

Convoke a group, take attendance and read the recap

Create a convocation for the group, collect confirmations, mark who is present on the day and review the turnout.

6 minVerified on 26 Sept 2026Group leaders, Leaders and office staffAvailable

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Step 1 of 4

In this guide

Start

1Step 1 of 4 · 30 s

Open the group’s convocations

Open Groups, enter the group and choose the Convocations tab. You see Upcoming and Concluded convocations, with status and confirmations. Press New convocation.

Convocations tab of Coro Parrocchiale with New convocation — **Fig. 1**Concluded convocations stay at the bottom.

2Step 2 of 4 · 2 min

Fill in and convoke

Choose the Convocation type (Rehearsal, Celebration, Service, Meeting, Assembly, Outing), then Title, Date, Start and Location. Under Confirmations and reminders you can turn on Request confirmation (RSVP) with a deadline, Mandatory attendance, the reminders and Repeat weekly.

Press Publish and convoke: Convocation published and members convoked. appears. With Save as draft the convocation stays visible only to those who manage it.

New convocation with the title filled in and Publish and convoke — **Fig. 2**Publishing convokes the members.

3Step 3 of 4 · 1 min

Take attendance

Before the meeting you can press Remind on the convocation to nudge those who haven’t replied. On the day select Open attendance: for each person tap ✓ for present or ✗ for absent; it saves automatically.

When you finish press Close attendance: Attendance closed. appears.

Attendance with the Close attendance button — **Fig. 3**Attendance saves at every tap.

4Step 4 of 4 · 1 min

Read the recap

A concluded convocation opens on its recap; the convocation also offers View recap. How it went shows Present, Absent, Had confirmed and Turnout, then Confirmed but absent and Surprise attendees. Turnout is kept in the group history and in each member’s attendance profile.

Recap with Turnout and Confirmed but absent — **Fig. 4**The recap compares confirmations with actual attendance.

What you have achieved

Group members are convoked and can confirm.
Attendance is recorded and the turnout stays in the group history.

Troubleshooting

I can’t see the Convocations tab

The Convocations module is not active in the group: turn it on from the group settings.

I see “Something went wrong. Please try again.”

The operation failed: try again.

How do I cancel a convocation?

On the convocation press Cancel and confirm with Cancel convocation: convoked members receive a cancellation notice.